Elect and train officers before the end of this school year to start next year strong. Follow these steps to get a head start!
Hold club officer elections:
- Review officers’ responsibilities with the entire club.
- Ask interested members to submit their names to be candidates and ask them to prepare to speak about why they want to be an officer.
- Hold an election meeting during which candidates speak.
- Have members vote using a ballot or a piece of paper.
- Count the votes and announce the members elected.
Prepare for officer training:
- Pick the date, time and location for training.
- Determine the topics and activities for the training. Here are suggestions:
- Have outgoing club officers share reflections about what they learned.
- Review and discuss each officer’s responsibilities (in the Builders Club Advisor Toolkit).
- Review the Builders Club motto, mission, values and pledge.
- Share an agenda for a typical meeting.
- Show the “Ways to Do Service” video.
- Review the Member and Officer Toolkit and Service Toolkit. Discuss what activities officers would like to do with members next year.
- Explain Parliamentary Procedure if your club will be using it during meetings. Share the Robert’s Rules of Order Quick Guide they can use as a quick reference during meetings.
- Discuss club goals. Consider setting goals using the Club Goal Planning Worksheet.
- Create an agenda with realistic timeframes so you can address all the content or complete the activity. Include tasks for current officers, the Kiwanis advisor and any other volunteers.
- Help outgoing officers prepare to share what they learned from being leaders. Provide reflection questions to guide them. For example: What did you need to learn that helped you accomplish tasks for your position? What important advice do you have for the incoming officer?
Hold officer training:
At the beginning of the training, share the agenda with participants so they know what to expect during the training and what you want to accomplish. Good luck!