Virtual Meeting Kits

Builders Club Meeting Agenda

Review of Service and Planning

Review this checklist before your club meeting:

  • If your new officers have been elected, check in with them and make sure they have reviewed the officer guides  and officer toolkit.
  • One officer should gather the materials from the Community Needs virtual meeting kit. This agenda will be reviewed during the meeting.
  • One officer should prepare a chart that shows all club projects from the last year. Identify whether each project was new or recurring and whether it was service or fundraising. You will review this project chart during the meeting.
  • One officer should review this list of service project ideas. Your club can use it as a source for the next school year.

1.Welcome

a. Introductions and icebreakers.

i. Introduce officers.

ii. Introduce advisor.

b. Introduce guests — include icebreakers.

2. Old business

a. List all outstanding club projects from the last few months. What has been completed? What is still outstanding on any projects?

b. Review the assignments for those remaining projects. Make sure everyone, including guests, is involved.

c. Review projects your club completed this year and record your club’s impact. For example, review the number of people served, number of members involved, hours of service given and total funds/items raised/gathered by your club.

3. New business — If your club is large, consider having a committee complete these steps first and then report to the full club.

a. Center the meeting focus on club service projects by viewing one or two videos from this list.

b. For the Community Needs virtual meeting kit, your club completed several exercises to identify service needs in your community. Have the officer who gathered the resulting materials review the needs assessment with the club. Answer these questions as a group:

i. How well did we do with meeting those needs?

ii. Do the needs still seem valid for next year’s plan?

iii. If your club did not explore this agenda, revisit the agenda’s resources to identify where and how your club can best serve your school and community. These resources can help your club plan projects in the next school year.

c. Next, ask the officer who prepared the chart of this year’s projects to review the results with the club. Answer these questions as a group:

i. How did each project go? Did it accomplish its goals?

ii. Which projects involved more of the club members?

iii. What would we do to improve if we do a particular project again next school year?

iv. What made the projects successful?

v. After reviewing this year’s projects, discuss what new projects your club should include for next year.

d. Have the secretary gather input from the meeting and work with other club members to create a program proposal to be presented at the next meeting. Open this project up to volunteers who would like to help chart the club’s course for the next school year.

4. Home project

a. Refer to the open projects discussion from earlier in the meeting and review assignments.

b. Check with new officers to see how their training meetings are going.

c. Save time for the program planning committee to schedule its next meeting.

d. Announce the next club meeting time and place.

Usage survey — Share with us! Tell us what you like about this kit and others and suggest any topics you’d like to see for future kits. Share how you’ve used the kits by including #BuildersClubMeets on social media.

Download a PDF of this agenda.