Virtual Meeting Kits

Builders Club Meeting Agenda

End-of-Year Celebration

Before the meeting:

  • New club officers should be elected by now. Often, their installation is held as a freestanding meeting. Details for this meeting can be found in the Builders Club advisor guide on page 33. Invited guests could include members of the sponsoring Kiwanis club, parents, middle school faculty and staff and club members.
  • If your club is large, this year-end celebration could be planned by the club officers and advisor. Or this club meeting could serve as the planning meeting for a special celebration. Be sure to invite club guests as well. Depending on your school and city guidelines, you may be able to have this meeting in person or continue as a virtual meeting.

1. Welcome

a. Introductions.

i. Introduce officers.

ii. Introduce advisor.

b. Introduce guests.

2. Opening reflection 

a. As you begin to plan your club celebration or celebrate during this meeting, ask the group to reflect on the events of this year.

b. Allow outgoing officers a final word to the club. One suggestion is showing the videos: “Love is All — Playing for Change” and “Everyday People.”

c. After watching the video(s) and listening to the outgoing officers’ remarks, invite members to share celebratory comments about the club during the past year.

d. Have outgoing officers share a year-in-review about the club’s projects and impact. Share some poignant stories of your club’s joint service throughout this year’s challenging times. After, thank all members for their part in this year’s service. Here is a possible source of thank-you messages.

i. As your club reviews projects and shares memories from the year, update the yearly record of service hours that must be reported to the Kiwanis district and Kiwanis International.

3. Recognition of retiring officers and graduates

a. This section can be led by the new club officers and the advisor.

b. Honor the retiring officers for their service. Your club might have traditional gifts to present — or you may consider starting a new tradition this year.

c. Highlight graduating middle schoolers. Consider presenting them with special gifts created by club members or purchase special Builders Club items from the Kiwanis Family Store.

4. Club announcements

a. Any remaining service projects should be noted, especially if any will be done during the upcoming school break.

b. Check in with new officers to see how their training meetings are going.

c. Discuss any general plans for new-member drives next semester.

d. Announce the next club meeting time and place — if that has been determined.

5. Additional resources

a. Erika’s Lighthouse— an organization dedicated to educating and raising awareness about adolescent depression, encouraging good mental health and breaking down the stigma surrounding mental health issues — has resources to help educate, raise awareness and encourage good mental health in middle school students.

Have a great school break!


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Download a PDF of this agenda.