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District Administrator Center

Thank you for supporting and inspiring Builders Club members and advisors. Below you’ll find resources to assist you in supporting your district.

District administrator guide
This guide contains information and suggestions on how to support your district. It includes a calendar, position description, how to run reports and much more! 

Calendar:
This calendar is provided to club advisors in the K-Kids and Builders Club advisor guide. Administrators can use this calendar to help support club advisors.Also, at the end of each month’s list are a few suggestions for the administrator’s checklist, as well as space to customize each month around the district’s needs.

Position description:
Kiwanis International strongly suggests this position description for the Builders Club district administrator position. Each district may have additional duties or variations on these suggestions. Connect with the Kiwanis district office to learn about any additional expectations.

Reimbursements:
Each Builders Club district administrator earns funds for reimbursement by building new clubs within the district. Using the reimbursement form, district administrators can submit reimbursements for up to US$50 for each Builders Club chartered within the district during an administrator’s term. You are eligible to receive reimbursement for anything associated with promotion or support of the Builders Club program.

Kiwanis Youth Protection Guidelines: www.kiwanisone.org/youthprotection
There are more than 300,000 members in Kiwanis youth programs. Their care and safety is entrusted to every Kiwanis club member. For Kiwanis to be the premier provider of youth service clubs and programs, we must hold ourselves and fellow members to the highest standards of conduct and awareness.

Chartering information: www.buildersclub.org/charter
A district administrator’s role is to promote Builders Club to potential sponsoring Kiwanis clubs and to promote those that take on this commitment. The Builders Club chartering toolkit outlines the three steps to chartering a new club and includes the petition for charter and a Kiwanis club’s ten steps to sponsorship.

Annual club renewal fee:
Beginning the year after the Builders Club is chartered, the sponsoring Kiwanis club will be billed for an annual renewal fee by Kiwanis International. After following the two steps to completing the renewal process, the club will receive a kit with resources.

Club reports: reporting.kiwanisone.org
In order to assist with fee collection and the maintenance of accurate contact information at Kiwanis International, district administrators must access information through Kiwanisone. The Service Leadership Program Reports feature is a way to access information on clubs in your district. All reports are downloadable from the Kiwanis International database in an Excel document.

Annual contests and awards: buildersclub.org/recognition
Clubs and individual members have an opportunity to participate in contests and win awards. Refer to the contest booklet for categories and themes. All Builders Club contest and award entries are due to the district administrator by April 1st. The district administrator is responsible for having the entries judged using the contest book criteria. District administrators forward first place winning entries from each contest category to Kiwanis International by May 1st. Here’s an outline of the process and recognition items.

Monthly e-newsletters:
From August to May, Kiwanis International publishes a monthly e-newsletter for Builders Club advisors. In these emails, an advisor will get updates, tips, activity ideas, resources and much more. You should receive a copy as well.