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Training club officers

Training new officers before they take on new responsibilities will ensure they are able to fulfill their roles and live up to expectations. Here are a few tips to help guide you through planning and executing the new-officer training session.

Who should attend the training?

Invite—and expect—all elected club officers to attend this training. If you’ve selected committee chairmen, they may benefit from attending also.

Who should conduct the training?

Because your club is a student-led organization, and because it’s good for the new board to see support coming from many people, invite outgoing officers as well as local Circle K, Key Club and Kiwanis members to help plan and conduct the training session. Outgoing officers have great ideas based on their recent experience and they know the needs of their peers and the community. Also, look for people who have excellent facilitation skills.

When to conduct officer training?

Plan a new session of officer training each time a new team of leaders takes office.

Where to conduct officer training?

Schedule training at a convenient and adequate location selected by the advisors and
members, such as the club meeting location, a community center, a park

or recreation facility.

Tip: Work with the outgoing officers and your sponsoring Kiwanis club to provide the best training possible.

What to cover in the training?

Officers need numerous skills to be successful in life and in leadership. There are two kinds of skills they will learn from this and additional training: hard skills and soft skills. Both are equally important.

Hard skills

Hard skills can be described as the club administrative procedures. Examples include: taking minutes, following parliamentary procedure, planning a budget and establishing the year’s calendar of events. Download, print and distribute the following resources to assist with training club officers. 

     President

     Goal sheet

     Roberts Rules quick guide

     Vice President

     Project research

     Secretary

     Membership sign-in

     Membership report

     Treasurer

     Dues report

     Budget

Soft skills

Soft skills are people skills or interpersonal skills and often have to do with how members relate to each other. Examples include: communicating and working effectively with adults, helping resolve member conflict, cooperating as a team and motivating members to attend service projects.

Builders Club Officer Guides 

These guides will help each club officer understand his/her role within the club. 

Tip: The more time you put into training and leadership development, the more successful the club will be. Personal development and training should be a year-round part of a member’s experience.

Training agenda

Here are recommended topics to include in your training of officers. More resources for developing your training can be found throughout this guide as well as online at www.buildersclub.org.

  • Icebreaker
  • Club basics
  • Overview of Kiwanis and Service Leadership Programs
  • Club motto, mission and vision
  • Club core values
  • Club structure
  • What it means to be a student-led organization
  • Sponsoring Kiwanis club
  • Three ways to serve: service, fundraising and advocacy
  • Service projects for the year
  • Individual officer duties
  • Managing your club
  • What it means to be a great leader
  • Goals for the club for the year
  • Club, district and Kiwanis International resources
  • Website: www.kkids.org or www.buildersclub.org
  • Contests and awards
  • Membership supplies
  • Closing activity: Have participants answer open-ended questions about the training,or simply have members share what they are looking forward to most this year in office.

After the training

At the end of the training, have the advisor or secretary write down discussion notes and distribute those to all attendees. This valuable information will be used in future planning discussions.